The Finance Office includes one full-time Finance Officer and one Utility Billing Clerk.
The Finance Officer is charged with all accounting operations. Ensures proper handling of general ledgers, accounts receivable, and accounts payable functions. Oversees all accounting for regular and special funds. Audits all claims against the City. Examines, analyzes, and interprets accounting records for the purpose of giving advice or preparing statements. Advises and assists on recording financial and budgetary data. Prepares the Annual Financial Statements. Serves as custodian of official City records and public documents; performs certification and recording for the City as required on legal documents and other records requiring such certification; seals and attests by signature to ordinances, resolutions, and contracts, easements, deeds, bonds or other documents require City certification. Completes any duties of the Municipal Finance Officer, City Auditor, and/or City Treasurer further outlined by South Dakota Codified Law.
The Utility Billing Clerk is responsible for all cash receipts and bank deposits. Prepares liquor invoices and others as necessary. Processes work orders for utility disconnections, reconnections, new orders, and other public works service requests. Processes meter reading data; prepares and mails utility bills; maintains current customer account files; assists in reconciling utility billing activity with the general ledger. Receives telephone calls and citizen visits concerning utility billing or city services; handles questions and responds to citizen complaints. Pursues collection of delinquent utility accounts, including preparation and mailing of final notices, shut-off and turn-on orders, establishing and monitoring payment schedules, customer follow-up account research.